Paul's Vegas Photography is the right photography team for your event. What we suggest when planning a corporate event, hiring the right photographer is one of the most important decisions you’ll make. Great photography doesn’t just document your event it can elevate your brand, capture your company culture, and provide marketing content for months to come. But even the best photographers aren’t mind readers. If you want images that truly reflect your vision, clear and detailed communication is essential.

Paul's Vegas Photography wants to set your event up for success! Here are a few suggestions we need to make that happen.

1. Clarify Your Event Goals

Before you reach out to Paul's Vegas Photography, get clear on what the photos will be used for. Are you capturing the event for internal use, marketing materials, social media, press releases, or all of the above? Do you need candid shots, posed group photos, branding coverage, or speaker highlights?

Sharing your goals up front helps us understand your priorities and tailor their approach.

2. Provide a Detailed Shot List (Or At Least a Framework)

While being professional photographers here at Paul's Vegas Photography we are skilled at spotting key moments, we still benefit from a list of “must-have” shots. This could include:

• CEO speaking on stage
• Branded signage or step-and-repeat
• Team group photo
• Awards ceremony moments
• Candid networking shots
• Product booths or sponsor displays

If there are VIPs or specific teams that must be photographed, identify them ahead of time. Even better—assign a staff member to help the photographer find those people during the event.

3. Share the Schedule and Venue Details

Give us the photographer the event timeline so we know when and where key moments are happening. Include:

• Event start and end times
• Important presentations or breakout sessions
• Locations of different activities within the venue
• Load-in/load-out procedures and parking instructions

The more information Paul's Vegas Photography has, the better we can plan.

4. Communicate Style Preferences

Do you prefer bright, clean images? Moody and dramatic lighting? Mostly candid photos or a mix of posed and natural moments?

Send examples of previous photos you liked (or disliked) to give your photographer a reference point. This helps them match your brand’s aesthetic and editing style.

5. Discuss Branding Guidelines

Photographers should be aware of your brand’s colors, tone, and any do’s and don’ts. If you want logos prominently featured—or want to avoid photographing certain materials altogether—make that known before the shoot.

This is especially important if the images will be used in public-facing campaigns or company reports.

6. Prep Your Team and Attendees

Let key staff and event participants know that we will be present. Encourage people to be photo-ready, smile, and engage when appropriate. This ensures you get more authentic and professional-looking photos. Do not worry Paul's Vegas Photography makes this happen! 

7. Review the Deliverables and Timeline

Before the event, confirm:

• Who our contact will be on site
• What the turnaround time will be
• Whether high-resolution and web-size formats are included (we deliver both)
• If you’ll have usage rights for all platforms (we give all usage rights)

Outlining expectations in writing protects both you and the photographer—and ensures there are no surprises later.

Final Thoughts

Hiring Paul's Vegas Photography as your event photographer is an investment in your company’s image and legacy. But even the most talented professionals can only work with what they’re given. Providing detailed direction and open communication ensures that Paul's Vegas Photography will capture the moments that matter most—exactly the way you envisioned them.

So don’t hold back. The more you share, the better your results.

Call us to book your Corporate Event Photography Team!